Combine multiple bookings for the same client into one invoice
A Collection/ collective invoice allows you to combine several bookings for the same client into one single invoice. This feature is especially useful when you work regularly with the same promoter or organization and want to group all shows into one clear financial overview.
When to use a collective invoice
You can use a collective invoice when:
- You have multiple bookings for the same client
- No individual invoices have yet been created for those bookings
- Or when part of a deal or budget has not yet been invoiced
This way, you can easily invoice all performances for one month, festival series, or recurring events in one go.
Creating a collective invoice
Go to Invoices → Create in the left-hand menu.
Here you’ll see a list of all bookings for which no invoice has been created yet (or partially invoiced).
- Select the bookings you want to combine.
Artwin Live automatically groups bookings that share the same client, so you don’t have to manually select each one. - Click 'Collection' in the top right corner.
- Fill in the invoice details such as date, due date, and description.
- Review the linked bookings to make sure everything is correct.
Once saved, the collective invoice is created as a draft and will appear in your Invoices → Drafts section.
Contents of a collective invoice
The collective invoice automatically lists all connected bookings, showing:
- The date and location of each event
- The artist name
- Each line item with its description and amount
- Applicable VAT percentages
Artwin Live automatically calculates the total amount based on all included bookings.
Editing or sending the invoice
After creating a collective invoice, you can edit it just like a standard invoice. You can:
- Add, remove, or edit line items
- Adjust the description or totals
- Download, send, or credit the invoice
When all details are correct, click Send to email the collective invoice to your client.