The booking flow is the center of daily work in ArtwinLive. A booking starts with the artist, status, date, location, client and event. Those choices decide where the booking appears in planning, whether availability can be checked and which follow-up actions become relevant.
Start with the right status
- Request is useful for an incoming opportunity that still needs review.
- Option is used when a date is being held or discussed but is not final yet.
- Confirmed is used when the booking should be treated as definite in planning, contracts and finance.
- Appointment is useful for non-performance activities that still need to appear in the planning.
- Private occupied blocks time without exposing full booking details.
Availability and planning checks
The planning check compares the selected artist and date with existing planning. It helps you see whether the artist already has a booking, option, appointment, private block or another relevant item. When no artist or date is selected, the check cannot give a meaningful result. The region check is used when regional exclusivity matters: it compares location and date information with existing bookings so you can judge whether the new booking could conflict with an exclusivity agreement.
Relations and temporary contacts
Use an existing relation when the client, venue or contact should be reused later for contracts, invoices and reporting. A temporary contact is useful when you need to send a contract or capture details before the relation is fully created. Once the relation is known, link the proper contact so contract signing, invoicing and purchase follow-up remain traceable.
Follow-up after creation
- The overview shows the booking status, important cards, contract state, invoice state, purchases, documents and next actions.
- The finance page builds the deal, invoice lines, purchase costs, creditors and margin picture.
- The advancing page collects practical details from forms and keeps artist-facing information together.
- The travel page keeps movement and arrival information organized.
- The log shows what changed and helps explain why a booking looks the way it does.