Riders keep technical, hospitality and practical conditions connected to the artist and the booking. Use riders when the same information should be reused in contracts, booking communication or production preparation instead of being copied into separate files every time.
Create a rider for an artist
- Open the artist and go to the Riders section.
- Add a new rider, give it a clear name and enter the rider text in the editor.
- Use separate riders when different situations need different content, for example a technical rider, hospitality rider, festival rider or acoustic setup.
- Review the rider before using it in contracts, because the content can be shown to clients, suppliers or artist teams.
Use the AI PDF upload
If you already have a rider as a PDF, use the AI PDF upload in the rider dialog. ArtwinLive reads the PDF and converts it into editable rider text. Always review the result before saving: AI can speed up the first version, but you remain responsible for checking layout, missing sections, contact details and wording.
Assign riders to price groups
Price groups can carry default riders. This is useful when a specific deal type should always start with the same rider, for example a club show, festival package, corporate event or setup with extra production requirements. Open the artist price group or default price settings, choose the riders that belong to that price group and save. When that price group is used for a booking, the selected riders can be brought into the booking flow as the expected defaults.
Select riders on a booking
On the booking, open the contract or rider settings from the booking overview. Select the riders that should apply to that specific booking. You can keep the price group defaults, add another rider or remove a rider that is not relevant for this show. The selected riders are then available in the contract flow and can be shown with the booking documents.
Keep riders reliable
- Use clear names so agents know which rider to choose.
- Update the artist rider when the standard text changes, then check bookings that already have contracts in progress.
- Be careful with agency or personal contact information in rider text; only include details that may be shared in that context.
- Use booking-specific selection when a one-off show needs a different rider from the normal artist default.